Booking Your Private Tour: A Collaborative Process

We believe every exceptional journey begins with exceptional planning. Our booking process is designed to be personal, collaborative, and focused entirely on creating your perfect experience.

Step 1: Let's Start the Conversation

Fill out our Booking and Information Form to share your interests, travel dates, and vision for your trip. Tell us about your group, what excites you most about you upcoming trip, and any special requests you have in mind. While we primarily communicate via email for clarity and convenience, we're always happy to connect by phone or WhatsApp—there's nothing quite like a real conversation to understand what will make your tour truly special

Step 2: Exploring Possibilities Together

We'll work with you to craft a preliminary itinerary based on your interests—whether you're drawn to Alpine landscapes, historical treasures, Bavaria's renowned beer culture, or Castles & Wine. During this stage, we'll discuss the general framework of your tour and provide a price range so you know what to expect.

Step 3: Hold Deposit & Commitment

Once we've aligned on the preliminary itinerary and pricing framework, we'll ask for a hold deposit (typically 5-7% of the estimated tour price). This secures our commitment to you and allows us to move forward with the detailed planning your private tour deserves. You'll receive a confirmation with a link to our secure, world-class payment gateway.

Step 4: Curating Your Perfect Itinerary

Now the real magic happens. We'll carefully curate every detail of your tour—from daily activities and dining experiences to accommodation options and transportation. Whether you prefer us to arrange everything or simply provide expert recommendations for you to book independently, we'll tailor the experience to your exact preferences.

Step 5: Full Deposit & Final Details

After you've reviewed and approved your customized itinerary, we'll send a final invoice requiring a deposit (typically 10-14% of the tour price) to confirm all arrangements. At this point, you'll receive your complete tour package including your detailed day-by-day itinerary, insider travel tips, and all necessary documentation.

Final Payment

The balance is due 30 days before your tour begins, and we'll send a friendly reminder about two weeks in advance.

We accept all major credit cards, PayPal, and bank transfers for your convenience.